Events & Marketing Specialist

Science at Cal is looking for an Events & Marketing Specialist to join their family. The Events & Marketing Specialist will take the lead in managing a full suite of events (including lectures, festivals, science cafes, panels, pub nights, and more), lead all digital and print media efforts (including all social, newsletters, flyers, branding, etc.), and help strengthen and create partnerships on and off campus.

Overview

The Lawrence Hall of Science’s Science at Cal creates opportunities for the UC Berkeley Science, Technology, Engineering, and Mathematics (STEM) research community to share the wonder, excitement, and relevance of their research with public audiences through public events like festivals, science cafes, panels, pub nights, and more. Science at Cal is a hub for science communication and engagement, working with scientists across campus to build sustainable and impactful science outreach collaborations with community and campus partners.

Science at Cal is looking for an Events & Marketing Specialist to join their family. The Events & Marketing Specialist will take the lead in managing events and digital media (social, newsletters, branding, etc.) and help strengthen and create partnerships on and off campus.

This is a one-year, full-time, on and off-site (therefore, must live in the Bay Area) contract position.

Responsibilities

  • Events: Working with Science at Cal Executive Director, leads all aspects of event production, from concept development; communicating and engaging with participants and external community members, oversight of event logistics, organization, budgets, cost analysis, marketing strategies, transportation, catering, materials, honorariums, stipends, release waivers for participants (children for research projects), special requirements for participants (cultural, religious, and disability considerations), management of volunteer crew, and onsite presentation. Science at Cal-hosted events include participants of all ages: children, adults and local, national, and international scientific investigators. Planning consultation also includes ensuring events are in compliance with applicable state, federal and U.C. policies and procedures.
  • Network and Partnerships: Builds and expands relationships with educational community partners, initiatives, and programs to develop collaborative projects, ensuring the long-term vitality and sustainability of Science at Cal staffing and programs, by 1. leveraging Science at Cal resources across campus and 2. applying for novel funding sources. Develops and assists with the implementation of new strategies to expand Science at Cal’s science outreach network among undergrads, grads, postdocs, faculty, and staff, serving as a liaison to undergraduate student science clubs and organizations, graduate student associations, postdoc associations, and through channels for reaching out to faculty and staff, such as the Coalition for Education and Outreach (CEO).
  • Communication and Marketing: Leads all marketing, communications, and development of digital and non-digital collateral. Organizes, develops, and manages all of Science at Cal communication tools to support networking of internal science outreach community and engagement of public audiences (schools, community groups, and organizations, general public), including event registration, Science at Cal website, social networking platforms, e-lists, databases, fliers, logos & branding, and preparation and dissemination of e-newsletters to the internal and external Science at Cal communities. 
  • Creation, management, and maintenance of Science at Cal databases, including community and campus partners, students, faculty, and programs.
  • Lead all aspects of Science at Cal’s Advisory Council management. Working closely with the Science at Cal Director to organize the selection process, manage internal communication with the Council, reporting, and meeting coordination (determine scheduling, running zoom, creating the agenda, leading activities, writing minutes, etc). 
  • Special projects and tasks as needed.

Required Qualifications

  • Working knowledge of concepts, principles, and practices of event planning, delivering programs, production, and public relations.
  • Working organizational skills, including skill in effectively coordinating and organizing multiple details.
  • Thorough and highly effective verbal, written, and interpersonal communication skills and presentation skills.
  • Good judgment and effective decision-making and problem-resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
  • Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators, and performing artists.
  • Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.
  • Thorough analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
  • Skill in using business software systems in the completion of work assignments; i.e. Google Suite, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Mailchimp, Word, Excel, PowerPoint.
  • Skill in using and maintaining a WordPress website. 
  • Skill in using current social media tools and acquiring proficiency with new tools as they become available.
  • Skill to maintain confidentiality.

Preferred Qualifications

  • Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
  • Thorough knowledge of the UC Berkeley STEM Education & Outreach research community, and understanding of how work may impact other areas.
  • Broad knowledge of non-UC science learning communities in the East Bay, regionally and on a national level.
  • Thorough knowledge of the mission and goals of Science at Cal.
  • Demonstrated commitment to engaging underserved populations in science education opportunities.
  • Knowledge of NSF mandates and guidelines regarding Broader Impacts in STEM.

Application Review Date

The First Review Date for this job is: January 19, 2023.

The 2nd Review Date for this job is: February 1, 2023.

To Apply

To apply, please submit your resume and cover letter.