Institutional Giving Associate

Interested in being part of the team that brings in vital funding for The Lawrence’s research and public programs? Join the Contracts & Grants team and bring your stellar project management skills and detail oriented mindset to support our important work through the development and submission of federal, state, corporate, & foundation grants. 


The Lawrence Hall of Science (The Lawrence), UC Berkeley’s public science center, is seeking an Institutional Giving Associate to provide essential pre-award support for grants, contracts, and institutional giving, which go towards funding The Lawrence’s research in and creation of engaging science, technology, engineering, and math (STEM) education activities.

This position provides support to The Lawrence’s program leaders by identifying government, corporate, and foundation funding prospects; assisting Project Directors and Principal Investigators in the development and submission of proposals; and collecting institutional data on The Lawrence’s impact in support of fund development activities. Working under the direction of the Institutional Giving Manager, the position is part of a two-person team that supports the submission of 30-50 extramural proposals and related activities, resulting in an average return of $7 million annually, approximately 31% of The Lawrence’s annual budget.

The position will: Use skills as a seasoned, experienced pre-award research administrator to independently develop and/or oversee research proposals and maintain contract and grant records in support of unit needs; Work on proposals and awards of diverse scope utilizing knowledge of university and funder regulations to make sure all proposals adhere to both; Review proposal materials, including budgets, proposal narratives, supplemental documents, and subaward documents; Serve as part of the Proposal Development Support Team, helping to ensure that all proposals submitted are of the highest quality; Serve as a unit intermediary with authorized institutional representatives and submits proposals on behalf of PIs through the university’s online portal (Phoebe), and; Participate in aspects of post-award administrative tasks such as issuing sub awards, submitting no-cost extensions, supplements, and other award amendment requests.

Responsibilities include:

  • Providing technical, editorial, and analytical input on 30-50 proposals annually, including project managing proposal workflow and submission, creating support documents, reviewing budgets and subcontractor documentation for compliance with university and sponsor requirements. This includes facilitating and participating in proposal review meetings to give editorial and research administration- related feedback to PIs as part of overall review committee.
  • Giving guidance and counsel on research administration matters, including compliance regulations, to principal investigators and department administrators. Keeps abreast of federal, other funder, and University policies and procedures. Includes annually copresenting NSF and university policies and changes to new and experienced PIs.
  • Working with project directors, the Institutional Giving Manager, and Lawrence leadership on a project basis to draft and submit proposals for smaller corporate and foundation grants or sponsorships.
  • Identifying emerging trends and institutional (corporate, foundation, State and Federal) funding prospects for The Lawrence’s programs.
  • Supporting subaward partners to provide relevant administrative and financial documents to comply with sponsor and university requirements.
  • Gathering factual data on The Lawrence’s programs to prepare presentations, reports, proposal copy, and related collateral that persuasively summarizes information in support of requests for grants and restricted gifts.
  • Participating in The Lawrence’s Proposal Development Support Team to ensure PIs are receiving the support they need to submit high quality proposals, and that proposed projects align with The Lawrence Hall of Science’s strategic plan.
  • Providing post-award administrative support: Develops and assists Project Directors/Principal Investigators with administrative portions of issuing subawards, as well as no-cost extensions, supplements and other award amendment requests.
  • Maintaining departmental reports on status of submitted proposals, senior personnel effort, upcoming deadlines, and funds awarded.
  • Helping streamline processes within the department to better workflow management.
  • Professional development and other duties as assigned.

Required Qualifications

  • Demonstrated project management skills. 
  • Solid ability to multitask and manage a significant volume of transactions with demanding timeframes. 
  • Ability to communicate complex scientific, technical, and programmatic information, clearly and persuasively into fundable proposals. 
  • Independent judgment, strong organizational and communication skills, and customer service focus. 
  • Demonstrated knowledge of effective grant funding processes, procedures, and techniques.

Education and Training 

  • Bachelor’s degree in a related area and/or equivalent experience/training.

Preferred Qualifications

  • Three to five years of experience managing and supporting grant proposal development and submission.
  • Administrative experience in a higher education, museum, or other institutional nonprofit setting. 
  • Experience creating descriptive materials and supporting documents.
  • Working knowledge of commonly used campus computer applications, including Google apps, Word, Excel, PowerPoint and Adobe.

Application Review Date

The First Review Date for this job is: 2/13/2024

How to Apply

To apply, please submit your resume and cover letter.