Institutional Giving Associate

We are looking for an Institutional Giving Associate to join our small, but mighty team. This position supports The Lawrence’s researchers and program staff with applications for federal, state, and foundation funding, helps ensure that all proposals that go out of are of the highest quality, and is a vital go-to resource for all things grants-related. If you have stellar customer service skills, are detail oriented, and organized, and have experience working on grant applications for nonprofits, we’d love you to join our team! 


The Lawrence Hall of Science (The Lawrence), UC Berkeley’s public science center is seeking an Institutional Giving Associate to provide essential pre-award support for grants, contracts, and institutional giving, which go towards funding The Lawrence’s research in and creation of engaging science, technology, engineering, and math (STEM) education activities.

This position provides support to The Lawrence’s program leaders by identifying government, corporate, and foundation funding prospects; assisting Project Directors and Principal Investigators (PIs) in the development and submission of proposals; and collecting institutional data on The Lawrence’s impact in support of fund development activities. Working under the direction of the Institutional Giving Manager, the position is part of a two-person team that supports the submission of 30-50 extramural proposals and related activities, resulting in an average return of $7 million annually, approximately 31% of The Lawrence’s annual budget.


  • Providing technical, editorial, and analytical input on 30-50 proposals annually, including project managing proposal workflow and submission, creating support documents, reviewing budgets and subcontractor documentation for compliance with university and sponsor requirements.
    • This includes facilitating and participating in proposal review meetings to give editorial and research administration- related feedback to PIs as part of overall review committee.
  • Provides guidance and counsel on research administration matters, including compliance regulations, to principal investigators and department administrators.
  • Keeps abreast of federal, other funder, and University policies and procedures.
    • Includes annually co- presenting NSF and university policies and changes to new and experienced PIs.
  • Working with project directors, the Institutional Giving Manager, and Lawrence leadership on a project basis to draft and submit proposals for smaller corporate and foundation grants or sponsorships.
  • Identifying emerging trends and institutional (corporate, foundation, State and Federal) funding prospects for The Lawrence’s programs.
  • Supporting subaward partners to provide relevant administrative and financial documents to comply with sponsor and university requirements.
  • Gathering factual data on The Lawrence’s programs to prepare presentations, reports, proposal copy, and related collateral that persuasively summarizes information in support of requests for grants and restricted gifts.
  • Participating in The Lawrence’s Proposal Development Support Team to ensure PIs are receiving the support they need to submit high quality proposals, and that proposed projects align with The Lawrence Hall of Science’s strategic plan.
  • Post-award administrative support: Develops and assists Project Directors/Principal Investigators with administrative portions of issuing subawards, as well as no-cost extensions, supplements and other award amendment requests.
  • Maintain departmental reports on status of submitted proposals, senior personnel effort, upcoming deadlines, and funds awarded.
  • Professional development and other duties as assigned.

Required Qualifications

  • Demonstrated project management skills.
  • Solid ability to multitask and manage significant volume of transactions with demanding timeframes.
  • Ability to communicate complex scientific, technical, and programmatic information, clearly and persuasively into fundable proposals.
  • Independent judgment, strong organizational and communication skills, and customer service focus.
  • Demonstrated knowledge of effective grant funding processes, procedures and techniques.
  • Bachelor’s degree in related area and/or equivalent experience/training.

Preferred Qualifications

  • Three to five years of experience managing and supporting grant proposal development and submission.
  • Administrative experience in a higher education, museum, or other institutional nonprofit setting.
  • Experience creating descriptive materials and supporting documents.
  • Working knowledge of commonly used campus computer applications, including Google apps, Word, Excel, PowerPoint and Adobe.

First Review Date

The First Review Date for this job is: 03/27/2023.

How to Apply

To apply, please submit your resume and cover letter.